Alexa Kasdan had a cold and a sore throat.
The 40-year-old public policy consultant from Brooklyn, N.Y., didn't want her upcoming vacation trip ruined by strep throat. So after it had lingered for more than a week, she decided to get it checked out.
Kasdan visited her primary care physician, Roya Fathollahi, at Manhattan Specialty Care, just off Park Avenue South and not far from tony Gramercy Park.
The visit was quick. Kasdan got her throat swabbed, gave a tube of blood and was sent out the door with a prescription for antibiotics.
She soon felt better, and the trip went off without a hitch.
Then the bill came.
Patient: Alexa Kasdan, 40, a public policy consultant in New York City, insured by Blue Cross and Blue Shield of Minnesota through her partner's employer.
Total bill: $28,395.50 for an out-of-network throat swab. Her insurer cut a check for $25,865.24.
Service provider: Dr. Roya Fathollahi, Manhattan Specialty Care.
Medical service: lab tests to look at potential bacteria and viruses that could be related to Kasdan's cough and sore throat.
What gives: When Kasdan got back from the overseas trip, she says there were "several messages on my phone, and I have an email from the billing department at Dr. Fathollahi's office."
The news was that her insurance company was mailing her family a check — for more than $25,000 — to cover some out-of-network lab tests. The actual bill was $28,395.50, but the doctor's office said it would waive her portion of the bill: $2,530.26.
"I thought it was a mistake," she says. "I thought maybe they meant $250. I couldn't fathom in what universe I would go to a doctor for a strep throat culture and some antibiotics and I would end up with a $25,000 bill."
The doctor's office kept assuring Kasdan by phone and by email that the tests and charges were perfectly normal. The office sent a courier to her house to pick up the check.
How could a throat swab possibly cost that much? Let us count three reasons.
First, the doctor sent Kasdan's throat swab for a sophisticated smorgasbord of DNA tests looking for viruses and bacteria that might explain Kasdan's cold symptoms.
Dr. Ranit Mishori, professor of family medicine at the Georgetown University School of Medicine, says such scrutiny was unnecessary.
"In my 20 years of being a doctor, I've never ordered any of these tests, let alone seen any of my colleagues, students and other physicians order anything like that in the outpatient setting," she says. "I have no idea why they were ordered."
The tests might conceivably make sense for a patient in the intensive care unit or with a difficult case of pneumonia, Mishori says. The ones for influenza are potentially useful, since there are medicines that can help, but there's a cheap rapid test that could have been used instead.
"There are about 250 viruses that cause the symptoms for the common cold, and even if you did know that there was virus A versus virus B, it would make no difference because there's no treatment anyway," she says.
(Kasdan's lab results didn't reveal the particular virus that was to blame for the cold. The results were all negative.)
The second reason behind the high price is that the doctor sent the throat swab to an out-of-network lab for analysis. In-network labs settle on contract rates with insurers. But out-of-network labs can set their own prices for tests, and in this case the lab settled on list prices that are 20 times higher than average for other labs in the same ZIP code.
In this case, if the doctor had sent the throat swab off to LabCorp ― Kasdan's in-network provider ― it would have billed her insurance company about $653 for "all the ordered tests, or an equivalent," LabCorp told NPR.
The third reason for the high bill may be the connection between the lab and Kasdan's doctor. Kasdan's bill shows that the lab service was provided by Manhattan Gastroenterology, which has the same phone number and locations as her doctor's office.
Manhattan Gastroenterology is registered as a professional corporation with the state of New York, which means it is owned by doctors. It may be the parent company of Manhattan Specialty Care, but that is not clear in its filings with the state.
Fathollahi, the Manhattan Specialty Care physician, didn't answer our questions about the bill. Neither did Dr. Shawn Khodadadian, listed in state records as the CEO of Manhattan Gastroenterology.
The pathologist listed on the insurance company's explanation of benefits is Dr. Calvin L. Strand. He is listed in state records as the laboratory director at Manhattan Gastroenterology and Brookhaven Gastroenterology in East Patchogue, N.Y. We tried to reach him for comment at both places.
Even though Kasdan wasn't stuck with this bill, practices like this run up the cost of medical care. Insurance companies base premiums on their expenses, and the more those rise, the more participants have to pay.
"She may not be paying anything on this particular claim," says Richelle Marting, a lawyer who specializes in medical billing at the Forbes Law Group in Overland Park, Kan., who looked into this case for NPR. "But overall, if the group's claims and costs rise, all the employees and spouses paying into the health plan may eventually be paying for the cost of this."
Marting says this is a common problem for insurance companies. Most claims processing is completely automated, she says. "There's never a human set of eyes that look at the bill and decide whether or not it gets paid."
Kasdan did pay her usual $25 copay for the office visit and a $9.61 fee to LabCorp for a separate set of lab tests.
Resolution: "I made it very clear [to the doctor's office] that I was unhappy about it," Kasdan says. In fact, she told them she would report the doctor to New York state's Office of Professional Medical Conduct. Next, she reached out to Bill of the Month, a joint project of NPR and Kaiser Health News.
After a reporter started asking questions about the bill, Blue Cross and Blue Shield of Minnesota stopped payment on the check it issued and is now investigating.
Jim McManus, director of public relations for BCBS of Minnesota, says the company has a process to flag excessive charges. "Unfortunately, those necessary reviews did not happen in this case," he wrote in an email.
The takeaway: Surprise bills often arise when an in-network doctor or hospital involves another provider who isn't in the patient's insurance network, without the patient's consent. But it is often nearly impossible for a patient to detect when that is occurring.
Patients can try to protect themselves from surprise bills by asking for details at their doctor's appointments.
"I always ask where they're sending my labs or where they're sending my images [like X-rays], so I can make sure that's in network with my insurance company," attorney Marting says.
They can also probe why a test is being ordered: "It is OK to ask your doctor, 'Why are you ordering these tests, and how are they going to help you come up with a treatment plan for me?' " says Georgetown's Mishori. "I think it's important for patients to be empowered and ask these questions, rather than be faced with unnecessary testing, unnecessary treatment and also, in this case, outrageous billing."
If you're sitting on the exam table thinking, "I won't ask. How much could it be?" — the answer could be a lot.
New York state has a law to protect patients from surprise bills. The law requires doctors' offices to warn patients in advance that they are using an out-of-network provider and that patients may be responsible for excess charges. If a patient doesn't consent to the involvement of an out-of-network doctor, then the patient must be held financially harmless from the bill. But it doesn't prevent an out-of-network provider from sending a bill or collecting from an insurer.
Kasdan says she was not told that the throat swab was being sent out of network at the time of her appointment, though it's possible one of the many papers she signed included a broad caveat that some services might not be in network.
People who suspect that a bill is the result of a violation of law can report that to state authorities. In this case, New York state's Department of Financial Services investigates complaints.
You can contact NPR science correspondent Richard Harris at email@example.com.
Bill of the Month is a crowdsourced investigation by Kaiser Health News and NPR that dissects and explains medical bills. Do you have an interesting medical bill you want to share with us? Tell us about it!
DAVID GREENE, HOST:
Shocking medical bills can tell us a lot about dysfunction in our health care system, so each month NPR and Kaiser Health News take a look at an example. December's Bill of the Month starts with a simple cold and takes us on a roller coaster ride through dubious lab billing practices. NPR science correspondent Richard Harris has our story from New York City.
RICHARD HARRIS, BYLINE: There's no question that medical bills are often higher in expensive neighborhoods, and there's no question that this corner of New York City, not far from Gramercy Park, is one of the most expensive bits of real estate in the country. But still, you have to ask - if you go to a doctor with a cold and a sore throat, should you expect a lab bill that tops $28,000? That's what a doctor at Manhattan Specialty Care, just off Park Avenue South, charged Alexa Kasdan.
I caught up with this 40-year-old public policy consultant at an office uptown.
ALEXA KASDAN: I started getting a really sore throat, and so I decided just to go the doctor to see if I had strep throat. I was leaving on vacation that next week overseas, and so I just wanted to, like, have some antibiotics in case it didn't go away.
HARRIS: The appointment with Dr. Roya Fathollahi was quick, she says - a throat swab and a blood draw and she was out the door with her prescription. Her cold went away pretty quickly, and she enjoyed her vacation.
KASDAN: I get back about 10 days later. There's several messages on my phone, and I have an email from the billing department at Dr. Fathollahi's office.
HARRIS: They tell her that Blue Cross Blue Shield is mailing her family a check for more than $25,000 to cover some of the out-of-network lab tests. The actual bill was over $28,000, but the doctor says they won't collect the $2,500 copay.
KASDAN: I thought it was a mistake. I thought maybe they meant $250. I couldn't fathom in what universe I would go to the doctor for a strep throat culture and some antibiotics and I would end up with a $25,000 bill.
HARRIS: This is perfectly normal, the doctor's office kept assuring her, and they sent a courier over to her house to pick up the check. Did the doctor tell you what test she was running?
HARRIS: Did she tell you that she was sending things to a clinician or a lab that was out of network?
KASDAN: No, definitely not.
HARRIS: And you went back and forth a little bit with the billing people, right? You made it clear that you were unhappy about this.
KASDAN: Yes, I made it very clear that I was unhappy about it.
HARRIS: In fact, she told them she would report the doctor to the New York State Medical Board. The tests in question turned out to be DNA probes that were looking for a smorgasbord of viruses and bacteria. Dr. Ranit Mishori, professor of family medicine at the Georgetown University School of Medicine, sees no reason to run them.
RANIT MISHORI: In my 20 years of being a doctor, I've never ordered any of these tests, let alone seen any one of my colleagues, students and other physicians order anything like that in the outpatient setting. I have no idea why they were ordered.
HARRIS: Maybe for a patient in the intensive care unit or with a difficult case of pneumonia there could be a reason to run these tests, she says. The ones for influenza are potentially useful, but there's a cheap rapid test that could have been used instead.
MISHORI: There are about 250 viruses that cause the symptoms for the common cold. And even if you did know that there was virus A versus virus B, it would make no difference because there's no treatment anyway.
HARRIS: So no reason to run these tests. Alexa Kasdan also wondered whether running these tests and running up her insurance bill is even legal. Richelle Marting, an attorney in Overland Park, Kan., who specializes in medical billing, says that depends on the details.
RICHELLE MARTING: There are a lot of state law issues that could be involved, and there's a lot of contractual issues that can be involved in this particular issue.
HARRIS: New York state has a surprise billing law. Patients need to be informed if their in-network doctor is referring a test to an out-of-network provider and to warn people that they could end up with a big bill. State laws also limit cozy relationships between doctors and labs. That could be at play here. Insurance companies also have contracts with doctors, say, making sure lab tests are done in network. But billing expert Marting says insurance companies aren't monitoring most claims as they come in.
MARTING: Most claims processing, even for something - a claim like this that you and I would read it after the fact and think, gosh, this just seems outrageous to pay this much money for these types of lab services - are often completely automated. There's never a human set of eyes that look at the bill and decide whether or not it gets paid.
HARRIS: The list prices in this case are about 20 times the going rate in that Manhattan ZIP code, Marting says. And if the throat swab had been sent to LabCorp, which is in network for Kasdan, LabCorp says it would have charged the insurer about $650 rather than the more than $28,000 for essentially the same tests. Dr. Fathollahi did not respond to requests for comment. And even though Alexa Kasdan didn't have to pay, practices like this still cost us, Marting says.
MARTING: She may not be paying anything on this particular claim. But overall, if the group's claims and costs rise, everyone - all the employees and their spouses paying into the health plan may eventually be paying for the cost of this.
HARRIS: After we started asking questions about this, Kasdan's carrier, Blue Cross Blue Shield of Minnesota, launched an investigation. They acknowledged that their review process failed to flag this extraordinary bill. They said the doctor's office had not cashed the check, so they put a stop payment on it while they dig deeper. Marting says people can take issues like this to their insurance company or state regulators or do some of their own legwork before leaving the doctor's office.
MARTING: I always ask where they're sending my labs or where they're sending my images so that I can make sure that that's in network with my health insurance company.
HARRIS: Doctor Mishori at Georgetown suggests taking an active role in your medical care.
MISHORI: It is OK to ask your doctor - why are you ordering these tests, and how are they going to help you come up with a treatment plan for me? And I think this is important for patients to be empowered and ask these questions rather than be faced with unnecessary testing, unnecessary treatment and, in this case, also outrageous billing.
HARRIS: And what did the $28,000 test reveal about the cause of Kasdan's sore throat? Not a thing, she says.
KASDAN: Everything was negative.
HARRIS: Richard Harris, NPR News. Transcript provided by NPR, Copyright NPR.